Return to Academic Requirements for Financial Aid (SAP Policy)

Three Standards Progress

There are three standards of progress: one is grade-based (qualitative) and the other two are time-based (quantitative).  A student must maintain all three standards to continue receiving financial aid: 

  • Grade Point Average (GPA) – Students must meet a minimum cumulative grade point average based on their total attempted credits as follows: 
    • Undergraduate students must maintain a minimum cumulative GPA of 2.0 (C)
    • Graduate students must maintain a minimum cumulative GPA of 3.0 (B) 
  • Pace of Completion Rate Percentage – All students must successfully complete at least 67% of their attempted credits, including transfer credits, as appears on their official academic transcripts.  This measurement ensures that students will graduate within the maximum time frame explained below.  To be counted as successfully completed or earned credits, students must receive a grade of A, B, C, D or P (Pass).  Pace is calculated by dividing: 

       Total number of credits successfully completed   

Total number of credits attempted

  • Maximum Time Frame – Students must complete their educational program of study within a maximum time frame no longer than 150% of the published length of their educational program of study measured by credit hours.  This is measured by credits attempted and includes transfer credits.  Thus, for example, a program of 36 credits must be completed within 54 attempted credits.  

The following factors are considered when evaluating a student’s SAP: 

ESL courses do not count in the SAP analysis. 

Remedial courses taken as credit equivalences do not count in the SAP analysis.  

Repeated courses are counted in attempted credits and, if successfully completed, earned credits.  The highest grade received in the course will be used in the cumulative GPA.  A student is allowed to repeat a passed course only once and still receive financial aid for it.  

Withdrawals (W) and Incompletes (I) or Withdraw Failures (WF) or Failures (F) are counted in the attempted credit hours but are not successfully completed or earned.  

Transfer courses including credits received during consortium study and applicable to the program of study will be counted as attempted and earned credits.  These credits will be used in both the quantitative standards, but not in the calculation of the GPA.  

Consortium Studies entered into, once a student at Holy Apostles College & Seminary, will be counted in all three components of the SAP standards.  

Audited Courses are not considered attempted credits or earned credits.  

Program Changes – all attempted credits and earned credits (including transfer credits) that can be applied to the new program of study will be considered in calculating the maximum time frame requirements for the new program. 

Permanent link to this article: