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Withdrawl Policy

This Course Withdrawal Policy shall apply to students at both the undergraduate and graduate levels of study.

a. During the First Week of Classes

During the first week of classes, a non-seminarian student may withdraw from a course by notifying the Registrar. To provide such notice, the student must complete a Course Withdrawal Form (attached hereto) and submit it to the Registrar’s Office.

During the first week of classes, a seminarian student may withdraw from a course with the permission of the Academic Advisor by submitting a Course Withdrawal Form to the Registrar’s Office signed by the Academic Advisor.

If a student withdraws from a course during the first week of classes, no notation on the transcript will be made.

b. After the First Week of Classes

After the first week of classes, a non-seminarian student who wishes to withdraw from a class must seek the permission of the Academic Dean.

A seminarian student who wishes to withdraw from a class after the first week of classes must seek the permission of one or more school officials (Academic Dean; Academic Advisor; or President/Rector), depending on the number of weeks into the semester such permission to withdraw is sought as described below. A fully completed and properly signed Course Withdrawal Form must be submitted to the Registrar’s Office by the student.

A non-seminarian or seminarian student seeking to withdraw from a class after the first week of classes must complete a Course Withdrawal Form and must include the appropriate signature(s). The completed and signed Course Withdrawal Form must then be submitted to the Registrar’s Office by the student.

The Registrar shall forward a copy of the processed form to the course professor. If a non- seminarian or seminarian student withdraws from a course after the first week of classes, the following permissions are required and the following notations shall be entered on the student’s transcript:

After End of 1st Week to End of the 3rd Week of Classes

● Non-seminarians need Academic Dean’s signature;
● Seminarians need Academic Dean’s and Academic Advisor’s signature;
● A notation of “W” (Withdrawal) will appear on the student’s transcript.

After End of 3rd Week to End of the 5th Week of Classes

● Non-seminarians need Academic Dean’s signature;
● Seminarians need Academic Dean’s and Academic Advisor’s signature;
● A notation of “WF” (Withdrawal/Fail) will appear on the student’s transcript.

After End of 5th Week of Classes

● Non-seminarians need Academic Dean’s signature;
● Seminarians need the Academic Dean’s and the President/Rector’s signature.
● A notation of “WF” (Withdrawal/Fail) will appear on the student’s transcript.

No withdrawals will be permitted after the Friday before the last week of classes.

A student who does not attend classes and does not submit a properly completed Course Withdrawal Form to the Registrar’s Office in a timely manner will receive a grade of “F” for such course.

Courses that do not meet for 15 weeks will have proportionate withdrawal schedules. Course Withdrawal Forms are available in the Registrar’s Office.
Withdrawals are considered official as of the date the completed and signed Course Withdrawal Form is filed with the Registrar’s Office.

Failure to follow these procedures will result in a grade of “F” and forfeiture of any refund.

c. Notifications

If applicable, the Registrar is required to notify the VA Coordinator and/or the Financial Aid Office of any reduction of course load that affects a student’s full-time/part-time status. The VA Coordinator and/or the Financial Aid Office will be notified of the number of credit hours dropped, the effective date of drop, and the student’s status after the reduction in course load.

Permanent link to this article: https://catalog.holyapostles.edu/academic-policies-and-regulations/withdrawl-policy/