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Withdrawl Policy

This Course Withdrawal Policy shall apply to students at both the undergraduate and graduate levels of study.

During the First Week of Classes

During the first week of classes, an on campus non-seminarian student may withdraw from a course by notifying the Registrar; an online non-seminarian student must contact the Director of Online Learning.. To provide such notice, the student must complete a Course Withdrawal Form (attached hereto) and submit it to the Registrar’s Office or the Director of Online Learning.

During the first week of classes, an on campus seminarian student may withdraw from a course with the permission of the Academic Dean by submitting a Course Withdrawal Form to the Registrar’s Office signed by the Academic Dean; an online seminarian student must submit the form to the Director of Online Learning.

If a student withdraws from a course during the first week of classes, no notation on the transcript will be made.

After the First Week of Classes

After the first week of classes, an on campus non-seminarian student who wishes to withdraw from a class must seek the permission of the On Campus Academic Dean. An online non-seminarian student must seek the permission of the Online Academic Dean.

An on campus seminarian student who wishes to withdraw from a class after the first week of classes must seek the permission of one or more school officials (On Campus Academic Dean or President/Rector), depending on the number of weeks into the semester such permission to withdraw is sought as described below. An online seminarian must do the same, but contact the Online Academic Dean. A fully completed and properly signed Course Withdrawal Form must be submitted to the Registrar, or the Director of Online Learning, by the student. 

A non-seminarian or seminarian student seeking to withdraw from a class after the first week of classes must complete a Course Withdrawal Form and must include the appropriate signature(s). The completed and signed Course Withdrawal Form must then be submitted by the student to the Registrar for on campus students or Director of Online Learning for online students

The Registrar, or Director of Online Learning, shall forward a copy of the processed form to the course professor. If a non- seminarian or seminarian student withdraws from a course after the first week of classes, the following permissions are required and the following notations shall be entered on the student’s transcript:

After End of 1st Week to End of the 3rd Week of Classes

  • Non-seminarians need the appropriate Academic Dean’s signature;
  • Seminarians need the appropriate Academic Dean’s and Academic Advisor’s signature;
  • A notation of “W” (Withdrawal) will appear on the student’s transcript.

 After End of 3rd Week to End of the 5th Week of Classes

  • Non-seminarians need the appropriate Academic Dean’s signature;
  • Seminarians need the appropriate Academic Dean’s and Academic Advisor’s signature;
  • A notation of “WF” (Withdrawal/Fail) will appear on the student’s transcript.

After End of 5th Week of Classes

  • Non-seminarians need appropriate Academic Dean’s signature;
  • Seminarians need the appropriate Academic Dean’s and the President/Rector’s signature.
  • A notation of “WF” (Withdrawal/Fail) will appear on the student’s transcript.

No withdrawals will be permitted after the Friday before the last week of classes.

A student who does not attend classes and does not submit a properly completed Course Withdrawal Form to the Registrar or Director of Online Learning in a timely manner will receive a grade of “F” for such course.

Courses that do not meet for 15 weeks will have proportionate withdrawal schedules. Course Withdrawal Forms are available in the Registrar’s Office. 

Withdrawals are considered official as of the date the completed and signed Course Withdrawal Form is filed with the Registrar or Director of Online Learning.

Failure to follow these procedures will result in a grade of “F” and forfeiture of any refund.

Notifications

If applicable, the Registrar or Director of Online Learning is required to notify the VA Coordinator and/or the Financial Aid Office of any reduction of course load that affects a student’s full-time/part-time status. The VA Coordinator and/or the Financial Aid Office will be notified of the number of credit hours dropped, the effective date of drop, and the student’s status after the reduction in course load.

Permanent link to this article: https://catalog.holyapostles.edu/academic-policies-and-regulations/withdrawl-policy/