Distribution of At Risk Student Forms
The Assistant to the Chief Academic Offer sends the At Risk Student Form with the Attendance Surveys to the Instructors twice each semester.
The At Risk Student Form is in the shared files of Populi as well as on the website in the FORMS section, found in the Current Students area.
Completion, Submission, and Follow-Up of At-Risk Student Forms
Instructors should complete an At-Risk Student Form for any student who is exhibiting serious deficiencies in attendance or participation, use of online learning technology, comprehension, writing, communication, research, time management, following instructions, or other skills necessary for success in online learning. The Instructor must send the completed form to the appropriate Academic Dean.
The Online Academic Dean will email the completed At-Risk Student Form to the Director of Online Learning and the Financial Aid Office and inform them of the student’s difficulties. The Online Academic Dean will ask the offices to contact the student if needed. The Online Academic Dean must ensure that the student is contacted or that reasonable efforts are made to contact the student. Every effort should be made by the student’s advisor to contact student. Any information received should be added to the activity feed. Calls should be documented.
The On Campus Academic Dean will email the completed At-Risk Student Form to the Registrar and the Financial Aid Office and inform them of them of the student’s difficulties. If the student is a Residential student the On Campus Academic Dean will contact the student. If the On campus student is a commuter, the student advisor will be in touch with the student. Any information received should be added to the activity feed. Calls should be documented.
The appropriate Academic Dean will refer the student to the Online/On Campus Writing Lab, to an English as a Second Language specialist, or to another party for further assistance if advisable. The appropriate Academic Dean may determine whether other actions are needed to help the student succeed.
Registering for Subsequent Semesters
The appropriate Dean will post the completed At Risk Student Form and Incomplete forms in the Activity Feed of the student and in the “Show Visibility Options,” and will check Academic Admin, Financial Aid, and Registrar.
A copy of the completed form will be placed in the Student’s folder. The Director of Online Learning/or On Campus Registrar will place a “Registration Lock” on the student’s Populi file to prevent the student from self-registering for more classes unless cleared by the Online Academic Dean and the Financial Aid Office. The appropriate Academic Dean and the Financial Aid Office may limit the number of courses for which the At-Risk Student can enroll in a subsequent semester.
A student with an At-Risk Student Form or an Incomplete form from the previous semester may not register for more than one course without the approval of the appropriate Academic Dean.
A student with an At-Risk Student Form or an Incomplete form from the previous semester is not allowed a “Self-Registration” tag.
Only the Online Academic Dean or On Campus Academic Dean, in consultation with the Financial Aid Office, may remove a Registration Lock for an Incomplete or an At-Risk Student.